1.
CLUB NAME:
The Club shall be known as LUTON BOROUGH FOOTBALL CLUB and shall incorporate:
LUTON BOROUGH DRAGONS F.C.
= Juniors
LUTON BOROUGH YOUTH
F.C.
= Youth
LUTON BOROUGH LADIES
F.C.
= Ladies
LUTON BOROUGH F.C. = Men
2.
PURPOSE of CLUB:
The purpose of the club shall be to promote and encourage association football, for members of
all ages, regardless of sex or nationality.
3.
AFFILIATION:
The Club shall, whilst being based in Bedfordshire, be affiliated to the BEDFORDSHIRE FOOTBALL
ASSOCIATION LIMITED. Should the club at any time move from Bedfordshire, it shall affiliate to the appropriate association.
4. MANAGEMENT of CLUB:
The Club shall be administered by a Management Committee, to be referred to as the `Core Committee’,
and shall consist of:
CHAIRPERSON
VICE-CHAIRPERSON
CLUB SECRETARY
YOUTH SECRETARY
SENIORS TREASURER
JUNIOR SECRETARY
YOUTH&JUNIOR TREASURER
SENIOR SECTION REP:
KIT&EQUIPMENT CO-ORDINATOR
CHARTER STANDARD CO-ORDINATOR
LADIES SECTION REP:
CHILD PROTECTION OFFICER
It shall also at the Management Committee’s discretion, appoint
other members, to fill whatever positions are deemed necessary for the successful administration of the club.
The Core Committee shall be divided in to two sub committees, to be known as the `Senior Section
Committee’ and the `Youth & Junior Section Committee’.
The `Core Committee’, `Senior Section Committee’ and `Youth &Junior Section Committee’
shall meet and report on as regular a basis as is deemed necessary.
Both Sub Committees shall be able to co-opt further members if required, but these positions would
not form part of the Core Committee.
Both Sub Committees shall have complete control of the administration, finances and Day to Day
running of their particular section.
5. CLUB RULES and CONSTITUTION:
The Club Rules and the Club Constitution shall only be amended by a majority vote of the `Core
Committee’.
6. THE AGM:
An Annual General Meeting shall be held each year no later than 31st July, at which
the Management Committee shall be appointed and the annual accounts adopted.
7. ADDITIONAL MEETINGS:
Additional Meetings shall be held as and when deemed necessary by the Management Committee, to
carry out the efficient administration and business of the club.
8.
INSURANCE:
The Management Committee shall ensure, that the Personal Accident and Public Liability insurance
are in place within the guidelines provided, and the rules required by the Football Association.
9.
ACCOUNTS:
The club shall keep accurate records, which shall be submitted annually before the 31st
July, to the appropriate County Football Association.
10. MEMBERSHIP:
A member shall be defined as a registered player, or Parent Guardian of a registered player, or
duly approved official of the club, including the Management Committee, Team Managers and Coaches. The Management committee
reserves the right to decline membership to any persons. Playing members shall be required to sign the appropriate league
registration form.
Team officials must be approved by the Management Committee.
11. CHILD PROTECTION:
The Club shall appoint a Child Protection Officer, who shall have attended a `Child Protection
and Best Practices workshop’, as prescribed by the Football Association. The Club fully endorses the Child Protection
policy of the Football Association.
12. CODE of CONDUCT:
Each Player, Parent/Guardian, Team Manager/Coach and club Official shall be required to read, sign
and abide by the club’s Code of Conducts.
13. DISCIPLINE:
All club members shall be required to abide by the Club Rules, Code of Conducts, Anti-Discrimination
Policy, Equal Opportunity Policy and Anti-Bullying Policy. Any breaches shall be dealt with by the Management Committee. Serious
breaches may lead to dismissal from the club. Any breaches found to have been caused by a team rather than an individual,
may cause that team to be dismissed from the club, should it be deemed appropriate by the Management Committee.
14. EQUITY:
The Club fully endorses and adopts the Football Association Equity policies.
15. CONTINGENCIES:
The Management Committee shall be empowered to deal with any contingencies not covered by the Constitution.
16. DISSOLUTION of the CLUB:
Dissolution of the Club must be ratified by the Management Committee, and agreed by the membership,
at either an AGM or an EGM, at which time all outstanding club debts shall be divided equally between all adult members of
the club. (For the purposes of this section, an adult member shall be deemed to be a member who has attained the age of 18.)
Any assets of the club shall be donated to an appropriate Sport Charity, as designated by the Management Committee.
Club Rules
ANNUAL GENERAL MEETING
1.1 An Annual General Meeting (AGM) will be held each year before 31st July to receive
reports of the club’s activities over the previous year, receive a report of the club’s finances over the previous
year, elect members of the club committee and consider any other business. Club members must be given at least 14 days notice
of the AGM.
1.2 Nominations for the election of committee members must be proposed
and seconded by current members of the club. All current club members attending the meeting are entitled to vote in the election
of committee members.
1.3 The quorum for the AGM is Eight, within which both Sub Committee’s
must be represented.
1.4 The Secretary or appointed person is responsible for ensuring that
proper minutes be taken of the AGM and that they are published to all interested parties within 14 days of the AGM date.
EXTRAORDINARY GENERAL MEETING
2.1 An Extraordinary General Meeting (EGM) may be called at any time
by the club committee. The EGM must be proposed by a minimum of four club committee members, and club members must be given
at least 7 days notice of the meeting, together with details of the resolution(s) to be considered by the meeting.
2.2 The
Quorum for the EGM is six, within which both Sub Committee’s must be represented if the resolution(s) impact both sections.
2.3 The Secretary or appointed person is responsible for ensuring that
proper minutes be taken of the EGM and that they are published to all interested parties within 14 days of the EGM date.
CLUB FINANCES
3.1 A bank account must be maintained in the name of the club for each
of the two sub committees. Cheques must be signed by two of the designated signatories.
3.2 The club must have a financial statement prepared by the treasurer of each of the two sub
committees, which is presented at the AGM to be accepted as a true account. These will then be submitted to the Bedfordshire
Football Association.
3.3 All money received by the Club or on behalf of the Club by an official is the property
of the Club. All financial outgoings must be for legitimate Club expenses or to benefit the Club and/or its members.
3.4 No club member will receive payment other than the reimbursement of any extraordinary expenses
as agreed by the Club or section committee.
SUBSCRIPTIONS
4.1 Youth & Junior Team managers should set the level of subscriptions
payments and training payments at the beginning of the season.
Senior/Ladies section subscriptions will be set by the section committee and reviewed annually.
4.2 Team Managers are responsible for collecting subscriptions and Payment
of said subscriptions to the Treasurer at least once a month.
Any player accruing subscription arrears can be suspended from all Club activities until payment is made or
agreement to pay is reached.
4.3 Team Managers are responsible for the collection and payment to the
club, of any disciplinary or administration fines incurred by the players or team officials.
Any persons failing to reimburse the Club of fines or payments for which they are responsible, can be suspended
from all Club activities pending investigation and decision by the relevant section sub committee.
4.4 Team Managers must reimburse the club for all fines incurred, which
have been paid initially on their behalf by the club. They must re-pay such sums within one month of the club’s payment,
unless otherwise agreed by the committee.
4.5
Any Senior/Ladies section player over the age of 16 receiving
a disciplinary fine can be charged a levy by the club as a contribution towards the Club’s subsequent disciplinary fine.
4.6 The Team Manager must ensure a financial record is kept of all monies
received and paid out on behalf of the Team, which can be inspected by the committee or section Treasurer on request.
CONDUCT
5.1 All Members, Players, Officials and Supporters must conduct themselves
in a manner advantageous to the reputation of Luton Borough Football Club.
5.2 Any incident which may require disciplinary action will be discussed
and dealt with at a Committee meeting. Club Members involved may be called to the meeting if necessary.
5.3
All Players, Team and Club Officials and supporters must comply with the rules and requirements of the Football Association
and the Leagues in which the Club competes.
5.4
No Player will represent the club whilst under FA, league
or Club suspension.
5.5
All Members, Players, Team and Club Officials and Supporters must comply with the Club’s Child Protection Policy
and Procedures, Codes of Conduct, Equal Opportunities and Anti Discrimination Policies.
5.6 Any Player considered by the committee to have a poor disciplinary
record, can be suspended or dismissed from the club.
5.7 Any Member, Player, Official or Supporter found to have brought the
club in to disrepute by the committee can be suspended or dismissed by the club.
5.8 Any Team considered to have a poor disciplinary record or to have
brought the club in to disrepute, by the committee can be dismissed by the club.
5.9 Any Person or Team not complying with Club rules can be suspended
or dismissed by the club, or dealt with by the Club Committee as appropriate. In the case of this being a player in the Youth
& Junior section, the suspension or dismissal may also apply to the Parent/Guardian of said player, and vice versa.
5.10 Any existing Club Member must be cleared for position
by the Core committee.
5.11 Any Manager wishing to sign a player currently
playing, or having played the previous season, for another Luton Borough team, must initially contact His/Her current Manager
and reqest permission to approach the Player or Parent.
KIT AND EQUIPMENT
6.1 All
Club teams must play in the registered Club colours.
6.2 Club
colours are as follows:
White & Navy Shirts (predominantly white)
Navy Shorts. (Can
be trimmed with white or red)
Navy Socks. (Can
be trimmed with white or red)
CHANGE KIT (Seniors/Ladies) must be predominantly red and can be trimmed with white or navy
6.3
Team managers are responsible for the care and condition of their teams Kit and Equipment.
6.4 To ensure continuity, Team Managers wishing to purchase new kit must
have it authorised by the Kit & Equipment Co-ordinator via a Committee meeting.
6.5 Kit & Equipment bought by the Manager must appear on their teams
financial records.
6.6 All Kit & Equipment remains the property of the Club at all times
6.7 The Club shall purchase Kit & Equipment as and when deemed necessary
by the Committee.
Policy on taking Photos or Videos
With the advent of the Data Protection Act in 1998, we all have to be careful about who and indeed where we take
photo’s or video’s of clearly identifiable people.
Luton Borough wishes its Parents/Carers Players and Officials to be aware of the issues involved in this saddening
subject.
If you want to take photos at matches or training sessions, you must get the permission of all the people who will
appear in the Photo, video or webcam image before you record the footage. This includes Adults as well as Children.
You must make it clear why you are taking the photo etc and what you will be using it for.
If you are taking photos at an event attended by large crowds such as a football tournament, then this is regarded
as a Public area, so you don’t have to get permission of everybody in a crowd shot, even those in the forefront of a
picture. The Club does advise however, that the photographer tells those that can hear, if or where the photograph may be
published, thereby giving them the opportunity to move away if they so wish.
If you want to take the photo of, for example, the goal scorer at a cup-final with the crowd in the background,
you must get the goal scorer(and /or parents) permission and record the fact that you have done so. This is a requirement
of the Data Protection act.
The act says that any photos published must be accredited to the author (The Photographer) and remain copyright.
The Press are exempt from the Data Protection Act. Luton Borough Football Club have no jurisdiction in this area.
Some parents may not want pictures of their child published in the papers. If this happens then the parent/carer should take
this up with the photographer or newspaper concerned. The club cannot accept any responsibility or liability in this respect.
ANTI-BULLYING POLICY
A Definition of Bullying
“A deliberate, persistent
act or actions, physical or mental, intended to hurt, threaten, frighten, humiliate or intimidate an individual or group of
people.
There
are three main types of bullying found in football.
¨ Physical e.g.Hittingkicking, pushing, punching, theft, unwanted physical contact of a sexual nature.
¨ Verbal e.g.
racist or homophobic remarks, threats, name calling, teasing, Taunting, sarcasm, ridiculing.
¨ Emotional e.g. isolating an individual
from activities, rude gestures, Offensive
Comments of a sexual nature, humiliation.
LUTON BOROUGH WILL NOT TOLERATE ANY FORM OF BULLYING.
The
club will ensure that every Coach, Player and Parent will subscribe to this policy and understand the implications should
any form of bullying occur.
The
Club will take every complaint of Bullying seriously.
The
Club will investigate immediately any incident reported.
The
Club will record and monitor all complaints that will be held by the Child Protection Officer.
The
Club will talk to the Bullies and Victims separately.
The
Club will inform all members of the committee about the incident, and will discuss and decide on appropriate action needed
to be taken.
The
Club will hold a follow up meeting of any incident with committee members to report progress.
The
Club will follow guidelines as set out in the Football Association Child Protection Procedures and Practices Handbook.
The
Club will renew the policy annually.
October
2005
ANTI-DISCRIMINATION POLICY
Luton Borough Football Club is responsible for setting standards and values to apply throughout the
club at every level. Football belongs to and should be enjoyed by everyone, equally. Our commitment is to confront and eliminate
discrimination whether by reason of sex, sexual orientation, race , nationality, ethnic origin, colour, religion or disability.
Equality of opportunity at Luton Borough Football Club means that in all our activeties we will not
discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race , nationality, ethnic
origin, colour, religion or disability.
This Includes:
¨
The
advertisement for volunteers
¨
The
selection of candidates for volunteers
¨
Courses
¨
External
coaching and education activities and awards.
¨
Football
development activities.
¨
Selection
for teams.
¨
Appointments
to honorary positions.
Luton Borough Football Club will not tolerate sexual or racially based harassment
or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate
action in whatever context it occurs.
Luton Borough Football Club is
committed to the development of the programme of ongoing training and awareness raising events and activities, in order to
promote the eradication of discrimination within its own organisation, and within football as a whole.
EQUAL OPPORTUNITY POLICY
Luton Borough Football Club Is committed to a policy of equal treatment of
all members and requires all members of whatever or authority, to abide and adhere to this general principal and the requirements
of the codes of practice issued by the Equal Opportunities Commission and Commission for Racial Equality.
All members are expected to abide by the requirements of the race relations
act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically discrimination is prohibited by:
¨
Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic
or national origin, religion, sexual orientation or disability less favourably than others.
¨
Expecting an individual solely on the grounds stated above to comply with requirements for any
reason whatsoever related to their membership, which are different from the requirements to others.
¨
Imposing on an individual, requirements that are in effect more onerous on that individual than
they are on others. For example, this would include applying a condition which makes it more difficult for members of a particular
race or sex to comply than others not of that race or sex.
¨
Victimisation of an individual.
¨
Harassment of an individual, by virtue of discrimination.
¨
Any other act or omission of an act, which has as its effect the disadvantaging of a member against
another, or others, purely on the above grounds. Thus in all the clubs recruitment, selection, promotion and training processes,
as well as disciplinary matters, it is essential that merit, experience, skills and temperament are considered as objectively
as possible.
Luton Borough Football Club commits itself to the immediate investigation of
any claims of discrimination on the above grounds, and where such is found to be the case, a requirement that the practice
cease forthwith, restitution of damage or loss (if necessary)and to the investigation of any member accused of discrimination.
Any member found guilty of discrimination will be instructed to desist forthwith.
Since discrimination in its many forms is against the Football Clubs policy, any members offending will be dealt with under
the disciplinary procedure.
The football Club commits itself to the disabled person whenever possible and
will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The
difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are
helped in gaining access. Appropriate training will be made to such members who request it.
CLUB COMPLAINTS
PROCEDURE
In the event that any member feels that he or she has suffered discrimination
in any way, or that the club policies, Rules of Code of Conduct have been broken, should follow the procedures below.
They should report the matter to the club secretary or another member of the
committee.
The report should include:
1.
Details of what when and where the occurrence took place.
2.
Any witness statement and names.
3.
Names of any others who have been treated in a similar way.
4.
Details of any former complaints made about the incident, date, when and to whom made.
5.
A preference for a solution to the incident.
The clubs management committee will sit for any hearings that are requested.
The clubs management committee will have the power to:
1.
Warn as to future conduct.
2.
Suspend from membership
3.
Remove from membership.
any person found to have broken the club’s policies or Codes of Conduct.
